Collaborators
Share organizing duties — sub-organizers can run the same group from their own accounts.
A busy group is a lot for one person. A collaborator — labeled a sub-organizer on your dashboard — is another registered user you invite to help run one of your groups. They sign in with their own account and manage the group alongside you, and they never need your password.
What a sub-organizer can do
Once added, a sub-organizer has nearly the same day-to-day access as you for that one group. They can:
- Add, edit, and manage players on the roster.
- Run mixers and generate matchups.
- Enter scores and record games.
- Create and manage events for the group.
- Adjust the group's settings — mixing defaults, ratings, ladder configuration.
That covers the whole running-the-night job — you're not the only one holding the clipboard.
What only the owner can do
A few things stay with the group owner — the account that created the group. Sub-organizers cannot:
- Delete the group.
- Add or remove other sub-organizers.
- Touch the owner's profile or email preferences.
| Action | Owner | Sub-organizer |
|---|---|---|
| Manage players | Yes | Yes |
| Run mixers, enter scores | Yes | Yes |
| Create and manage events | Yes | Yes |
| Change group settings | Yes | Yes |
| Add/remove sub-organizers | Yes | No |
| Delete the group | Yes | No |
How to add one
Sub-organizers are managed from the group's settings. Only the owner sees these controls.
- Open the settings for the group you want to share.
- Find the Sub-Organizers section.
- Enter the person's email address and add them.
The email must belong to someone who already has an account — you can't invite a brand-new email here. If they don't have an account yet, have them create a free one first, then add the same email.
To remove someone later, return to the same section and remove them. Their access ends immediately; nothing they recorded is lost.
They see the same live session
Mixer sessions are group-scoped, not tied to one person's login. So when you and a sub-organizer are both working the same group, you're both looking at the same live session — same active round, same scores, same state. One of you can start the mix at the venue while the other enters scores from the sideline. It all stays in sync.
This holds across the whole group, including its ladder divisions. You add a sub-organizer at the ladder level, and that access reaches every division — so they can help run any tier of a ladder league, not just the top.
When two organizers publish at the same moment
Occasionally you and a sub-organizer will both press Mix or Publish at the same instant. One of you will see a prompt along the lines of:
This round changed since you last loaded it (another organizer or auto-mix advanced it). Refresh and try again.
Nothing went wrong. The system uses an optimistic lock: each organizer's client tracks the round it last saw. When the publish lands, the server checks that the current round still matches what the client expected. If another organizer (or the headless auto-mix cron) advanced the session in between, the check fails — and instead of silently overwriting their work, the server rejects the second publish and asks you to refresh.
Refreshing pulls the latest round — whatever the first organizer published — and you can continue from there. Nothing is lost; the round that got published is intact on both screens once you reload.
Next
- New to groups and the dashboard? Start with Groups.
- Want to configure what sub-organizers inherit? See Group Settings reference.
- Want the bigger picture on accounts and where your data lives? See Accounts and your data.